DECIEM
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WHAT ON EARTH IS DECIEM?

Known as “The Abnormal Beauty Company”, DECIEM is the parent company of The Ordinary, NIOD, and other beauty brands & is an industry disruptor with a science first approach to innovation. DECIEM was Co-Founded in 2013 by the late Brandon Truaxe, a visionary who set out to change the beauty industry through authenticity and transparency. He developed DECIEM to be a happy family (of people and beauty brands), rooted in kindness, creativity, diversity, and respect, alongside Co-Founder and CEO, Nicola Kilner.

We are growing rapidly and we’re looking for someone who shares this vision and wants to grow with us!

WHAT WE’RE LOOKING FOR

We are looking for a Senior Manager of Regulatory Affairs to join our team responsible for Material Documentation Management, Compliance & Stewardship. This position will be based out of our Head Office in Liberty Village.

    WHAT YOU’D BE DOING IN THIS ROLE

    Documentation, Systems, and Product Development including:

    • Manage the documentation component of product development work.
    • Request, vet, and organize documents from vendors.
    • Create, review, and validate ingredient lists (ILNs).
    • Ensure all raw material and packaging documents are current and meet regulatory requirements. Projects will be primarily cosmetic, DIN-OTC, or NHP with a focus on North American, European, and ASEAN regulations.
    • Manage documentation to support product claims.
    • Manage product reviews between the DECIEM and Estee Lauder (ELC) teams which include building processes for the onboarding and clearance of raw materials and formulas to ELC systems and providing updates to management.
    • Develop and implement tracking tools and master spreadsheets to manage raw material and packaging information, to ensure information is accurate and consistent, and projects are on track.
    • Lead the Regulatory team in the implementation, maintenance, and integration of the product life cycle management (PLM) system, enterprise resource planning (ERP) system, and quality management system (QMS).
    • Review Change Controls and execute corresponding actions, such as: updating PLM, assessing and tracking impact on product packaging (ILN changes) and communicating to ELC and third party manufacturers (TPMs).
    • Assist in onboarding new TPMs as it relates to raw materials and packaging components.
    • Jointly work with Supply Chain, Quality and R&D teams to qualify and approve alternate sources of existing raw materials.
    • Works with the Analytical and Micro teams to qualify new raw materials.
    • Act as liaison between DECIEM Stability / Analytical / Micro teams and ELC to support product shelf life and PAO.
    • Acts as liaison between DECIEM and ELC teams to codify raw materials in the ELC system.
    • Generate SOPs for regulatory procedures.

    People, Project, and Process Management

    • Prioritize and manage multiple concurrent projects in a dynamic environment. This includes new product development, reformulations, commercial expansion, and Legacy review.
    • Work collaboratively with internal and external stakeholders to roll out projects.
    • Implement processes to standardize and improve workflow.
    • Manage, mentor, train, and direct staff.
    • Manage department budget

    Customer Communications, General Support:

    • Support brand initiatives such cruelty-free and vegan certification.
    • Support sustainability initiatives (such as RSPO).
    • Support packaging extended producer responsibilities.
    • Support retailer inquiries and campaigns.
    • Prepare responses for customer inquiries for senior management review.
    • Develop and maintain tracking tool for information sourced for responses.

    SKILLS AND QUALIFICATIONS NEEDED TO GET THE JOB DONE

    • 10+ years of Regulatory Affairs experience in Cosmetic, DIN-OTC, or NHP industry
    • 5+ years of leadership or management experience
    • Understanding of cosmetics, DIN-OTC, NHP and food standards as it relates to raw materials, API, and test methodology
    • Familiarity with PLM, ERP, and QMS applications used in pharmaceutical, cosmetic, or related industry.
    • Ability to manage projects with 4+ supporting staff members

    WHAT YOU’LL BE GAINING BY JOINING OUR TEAM

    There’s a lot of good stuff that comes along with being a DECIEM team member. Here’s a few of our favourite perks and benefits, in no particular order…

    • Generous Vacation & Personal Days, plus additional time off for volunteering in your community, voting, peaceful protesting, celebrating your birthday, and more.
    • 6 months of paid time off for new parents (inclusive of all genders).
    • Work from anywhere 4 weeks per year.
    • A hybrid work model (for applicable roles).
    • Summer Friday’s - get off at 1pm all summer long! (for applicable roles).
    • Unlimited access to an Employee Assistance Program that includes mental health care, mindfulness programs, and more.
    • Access to Development Grants & a LinkedIn Learning membership to help you keep growing and learning.
    • A generous discount on DECIEM products for you, your family, and your friends.

    BUILDING GROWTH TO POWER GOOD

    We are a People first company that lives by our core values to…

    • 😊 Do the right thing
    • 💡 Create impact
    • 🌱 Respect small things
    • ❤️ Care too much
    • 🚀 Be the future

    These values continue to guide us in all that we do. Along the way, we’ve been honoured to win some pretty incredible awards, including a CEW Achiever Award, Best Skincare Brand at Sunday Times Style Beauty Awards, and Most Popular Sustainable Brand by The Cosmetify Index Global. We’re still blushing!

    SUSTAINABILITY AND SOCIAL IMPACT

    DECIEM’s objective is to build growth and do good things while prioritizing people, animals, and the Earth.

    Our Sustainability strategy is focused on fighting climate change, improved waste management, responsible packaging, responsible sourcing and product lifecycle, and water conservation.

    In 2020, DECIEM established the Good Fund to support both large and grassroots charities in response to global events.

    CREATING A HUMAN WORLD OF BEAUTY

    DECIEM is committed to diversity, equity, and inclusion (DEI) by creating meaningful, measurable change in the lives of our team members and in the communities where we operate. Achieving equality is critical to DECIEM and our future. You can learn more about our DEI commitment in our open letter, "Belonging is the Destination, Change is the Journey".

    DECIEM is an equal opportunity employer. We prohibit discrimination based on age, colour, disability, national origin, race, religion, sex, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are also committed to creating and maintaining an inclusive and accessible workplace. If you are contacted to be part of our recruitment process and require accommodation, please let us know.

    WANT TO JOIN US?

    Thank you for reading the whole thing! If you liked what you heard, kindly send us your resume. We really appreciate your effort in applying for this position. However, only those who have been shortlisted for interviews will be contacted. <3

    #SP

    #LI-MP1